TEXAS LEADERSHIP PUBLIC SCHOOLS

 

Job Title:                     Campus Receptionist

 

Department:                Academics

 

Reports To:                  Campus Principal

 

FLSA Status:                Non-exempt

 

 

GENERAL PURPOSE: 

Under the supervision of the campus principal, the campus receptionist’s responsibilities are to provide a variety of assistance in the school office; including answering the phone, serving visitors at the counter, maintaining records, and providing a wide variety of backup and clerical support functions.

 

PRIMARY DUTIES AND RESPONSIBILITIES:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.  This employee may be required to work with at-risk students.

• Comply with all policies and procedures, internal controls, Board Policies, and federal/state/local laws as they pertain to the financial affairs of the district.
• Promptly report to the immediate supervisor or Superintendent any suspected violations of the Code of Ethics, such as theft, fraud, or any other dishonest act in the workplace.
• Act in an ethical and honest manner in all business transactions of the district.
• Greet and direct visitors to the appropriate person.
• Promote positive public relations for the district while controlling access to the school and issuing appropriate badges to visitors.
• Serve as primary telephone switchboard operator by answering telephones and directing callers to the appropriate person. Take and retrieve messages for various personnel.
• Assist the administrative assistant/campus PEIMS operator with management of the pupil database (PEIMS) by dealing effectively with all inquiries regarding admission to the school and arranging tours of the school.
• Assist teachers with administration of trips, ensuring all necessary payments are made and paperwork completed.
• Keep records of all incoming money before forwarding to the administrative assistant.
• Ensure on a daily basis, student attendance date is accurate and up to date, and produce reports as required. Maintain student attendance records; track attendance, tardies, and takes, verifies and processes student absence excuses; informs administrator and/or parents of student absences.
• If assigned, maintain student discipline records by preparing and distributing notifications, tracking and verifying discipline timelines and student fulfillment of requirements.
• Assist with clerical arrangements for orders/purchases including obtaining quotes, checking and signing for deliveries/receipt of services and processing invoices/payments.
• Deal effectively with incoming and outgoing mail daily on behalf of the school by receiving, sorting, and forwarding/distributing all incoming mail.
• Assist in the ordering, receiving, stocking, and distribution of office supplies.
• Assist with student welfare. Ensure sick and injured students receive the appropriate attention and parents are informed, and maintain the appropriate records.
• Dispense student medications and verify physician’s documents, and keeps daily records of medications, as needed.
• Administer school uniform orders and distribute to parents.
• Assist with managing staff absence records.
• Assist with Open Days, Prize Giving, and other school functions.
• May assist with processing student enrollments and withdrawal by sending for, receiving, and maintaining student records; processing teacher grade reports; providing a variety of clerical administrative support to school counselors, including scheduling appointment and meetings, and compiling data for reports.

MINIMUM QUALIFICATIONS:

 

General Qualifications:

• Ability to communicate effectively with others
• Ability to prioritize and organize
• Solid interpersonal skills
• Dependable

Physical Demands / Work Environment: 

• Work is performed in a traditional office setting
• Must maintain control in stressful situation